Undergraduate Freshers

Undergraduate Freshers

This page contains a range of documents and information for Undergraduate Freshers (not including Visiting Students) who are due to join St Peter's in October 2020.

Page last updated 10 September 2020

If you have any problems accessing the information on this page please contact college.office@spc.ox.ac.uk and we will be able to supply a copy by email or post.

    Please complete and return the University Card Form as soon as possible. Please note that the form is designed as if it was sent you on paper, but this year the University expects them to be returned electronically.

    If at all possible, please print the form out, and sign it physically, then scan it. If this is not possible, please complete the form without printing it out and insert an electronic signature. You must not just type your name in the signature box; the form will not be accepted if you do this.

    You should not try to insert the photo into the form electronically but send us a suitable photo separately at the same time as returning your completed form.

    You should return the form to us using the St Peter’s College Submission Portal (go to ‘Freshers’). The Portal allows you upload a photo separately to uploading the document. Please ensure you do both; the form cannot be processed without the photo. 

    You should return your University Card form as soon as possible, and no later than Tuesday 8 September. Late return of your University Card form means that you will not have timely access to your University email or to other key University systems.

    The JCR Freshers’ Guide contains a wealth of information and advice from current students.

    Induction sessions for Undergraduate Freshers will begin after lunch on Monday 5 October. In-person induction activities will take place, with appropriate social distancing. Further information will be available in late September.

    You can expect a busy schedule of induction activities, both academic and social. There will be various College briefings which are compulsory for all students.

    You will have subject induction meetings will be arranged between yourself and your tutor(s) in College. You will also have induction activities in your department or faculty, and sessions to introduce you to the Libraries. The schedule of these events will vary according to which subject you are studying and some induction sessions may be provided online rather than in person.

    You will be invited to a formal Freshers’ Dinner during Freshers’ Week. The dress code for Freshers’ Dinner is smart/suits (as will also be the case if you choose to attend other ‘Formal Halls’ during the year).

    The College provides accommodation to all new Undergraduate Students. You will be automatically allocated a room; you do not need to contact the College in order to reserve a room.

    Undergraduate Freshers occupy rooms with a 27 week lease. Room charges are based on 27 weeks’ residence per year (9 weeks per term): Sunday of Week 0 to Saturday of Week 8 in each term. Occupancy dates in 2020-21 are as follows:

    Michaelmas term – Sunday 4 October - Saturday 5 December 2020 (leave by 10.00 am)
    Hilary term – Sunday 10 January - Saturday 13 March 2021 (leave by 10.00 am)
    Trinity term – Sunday 18 April - Saturday 19 June 2021 (leave by 10.00 am)

    The rent is £164 per week which includes all utilities and internet connection. Also included is regular cleaning of student rooms and the frequent cleaning of communal areas. All rooms have a single bed, wardrobe, desk, chair and lamp. You will need to provide your own bed linen and towels.

    You will need to sign a Tenancy Agreement before you access your room. You can read a generic copy of the Tenancy Agreement here. Please do not sign and return this version; you will be issued with an electronic personalised agreement for an electronic signature before you access your room.

    More information about accommodation arrangements can be found in the Student Administrative Handbook. If you have any queries about accommodation not answered in the Handbook, please contact the Accommodation Manager, accommodation@spc.ox.ac.uk.

    Student meals begin at dinner on Sunday of Week 0 (e.g. 5 October 2020 in Michaelmas term) and end after breakfast on Saturday of Week 8 each term.

    New undergraduate students will be provided with all meals (breakfast, lunch and dinner) for the first four days of Freshers' Week (from dinner on Sunday 5 October until lunch on Thursday 9 October inclusive) for a single payment of £80, which will be charged to their Michaelmas term ‘battels’ (College invoice).

    After this you will be able to pay for meals via the Dining Hall’s pay as you go system. Each student will have their own account which is accessed via the UPAY website and which you top up as necessary.

    If you will be arriving in Oxford prior to Sunday 5 October and you would like to eat in the Dining Hall then you will be able to purchase a meal card from the lodge for £10 + £1 refundable deposit on return of the card.

    The Dining Hall will be open for breakfast and lunch on weekdays only from Monday 14 September.

    The 2020-21 Finance Guide for Undergraduates summarises all the key information you need about financial matters. You can find advice about managing your finances as a student on the University website.

    If you have any queries about financial matters, please contact our Student Finance Officer.

    Opening a bank account

    For students coming from outside the UK, the University provides a useful guide on how to open a UK bank account. You can find this on the main University website (in the section on the right hand side titled ‘related documents’; an updated version for 2020 was published in late August).

    Bringing money into the UK

    The regulations on bringing money into the UK are explained on the UK government website.

    Bank account details form 

    There will be times during your study when the College may need to make a payment to you (e.g. payment of prizes, returning deposits etc.) and holding your bank details enables this process to happen smoothly. If you can return this form before you start, it will save you filling it in in the future. However, if you don’t know your bank details yet, please don’t fill in this form. You can upload the completed form using the St Peter’s College Submission Portal (go to ‘Freshers’ and then select the appropriate form).

    You will need to sign and return to the College two documents in advance of your arrival:

    Please return these forms as soon as possible using the St Peter’s College Submission Portal (go to ‘Freshers’ and then select the appropriate form). and no later than the date you plan to arrive in Oxford.

    All new students need to complete our online data collection form on the St Peter’s College Submission Portal (go to ‘Freshers’ and then select the appropriate form) before arriving in Oxford.

    The data in this form will be used to ensure that your first few days in college are as smooth as possible. In particular the completion of this form means we know about your dietary requirements for any formal meals and that we know your emergency contact details during your first few days in College.

    AS SOON AS POSSIBLE and no later than 8 September 2020:

    • Complete and return University card form (see instructions above).

    BEFORE YOU ARRIVE IN OXFORD:

    • Contact accommodation@spc.ox.ac.uk if you want to arrive before Sunday 4 October or (for students coming from within the UK) if you need to alter your designated arrival slot on 4 or 5 October 2020.
    • Register with the College Doctors: go to www.campusdoctor.co.uk/oxford/ and follow the instructions.
    • Sign and return Student-College Contract (see instructions above).
    • Sign and return University Student Responsibility Agreement (see instructions above).
    • Complete online Data Collection Form (see instructions above).
    • Complete and return Bank details form (if you know your UK bank details already, optional, see instructions above).

    When you receive your Single Sign-On details (about a week after you return your University card form):