Flowers in Linton Quad

Trinity term 2021

This page provides information about how College life in Trinity 2021 will be affected by arrangements to keep students and staff in the context of covid-19. 

Page last updated 28 May 2021

If you think you might have covid-19, please read the guidance here. The same page also includes information about the number of cases within the College community and the number of households and individuals self-isolating. 

Further information about various aspects of College life can be found below. The three sections of this page include information that is relevant for: 
-    All students (whether in Oxford or elsewhere);
-    Students resident in Oxford (including those in College accommodation); and 
-    Students resident in College accommodation only.

You should read all sections of the page which apply to you – students who are (or who will shortly be) resident in College accommodation need to read all three sections.

The key rules which students need to observe in relation to covid restrictions can be found here

Returning to Oxford 

Any students who have not yet returned to Oxford but wish to do so are welcome to return. Students expected to return to College accommodation should contact accommodation@spc.ox.ac.uk to confirm their planned return date. Rent will be chargeable from the date that you return until the end-date of your lease.

You must not return to Oxford if you have symptoms of covid-19 or are self-isolating. If you think you might have symptoms, you should get a test locally where you are. You must not travel until you are sure you are not positive. 

If you are returning to Oxford from abroad you will need to self-isolate for 10 days on arrival in the UK and fulfil all other government requirements about testing. You must notify accommodation@spc.ox.ac.uk in advance of your return that you need to quarantine. You should review the information about self-isolation in College here. You may be able to reduce the time you need to self-isolate for via the Government’s Test to Release scheme; this will involve you arranging and paying for an additional private test. You cannot use the LFD tests available from College for this purpose, a specific and different test is required.

Contact details

It is important to keep your personal details up-to-date on Student Self-Service. This is particularly important if you are taking online exams, so that the University knows which time zone you are in, and your expected local start time.

All students are asked to check that their current term-time address, mobile phone number and emergency contact details are correct in Student Self-Service by clicking on ‘My Student Record’ and then ‘My contact information’. 

Teaching and Learning

You can find information about the University’s overall approach to teaching and learning in the context of Covid-19 here

In-person teaching is permitted on all courses from Monday 17 May. Tutors will liaise with students directly about whether/when they will begin to teach in person, taking their own situations and their students’ situations into consideration. Where students are not in Oxford, remote teaching will of course continue.

Where teaching takes place in person, the University’s face coverings policy remains in place and social distancing between all participants should be maintained.

Academic support and examination preparation

All students with examinations in Trinity term are urged to review the material on the University’s Trinity term exams webpage. Please contact the College Registrar if you have questions about your examination arrangements. 

Library provision: access to resources

The College Library (like other Oxford libraries) is at present doing its best to support college members while services continue to be restricted by measures taken in response to the Covid-19 epidemic.

Where an electronic version of a particular text is available to the University, this is the quickest and most efficient method of proceeding. In other cases, we are operating postal loans and scanning services (but remember that copyright restrictions mean that only one chapter / 10% of any items in copyright can be copied for purposes of private study).

More information about the Library and a list of remote resources is available on the main Library webpage.  See also the email sent to all students from the College Librarian on 8 January 2021.

Welfare

The College’s Welfare team is available to support students. Support is currently available online.

The University’s Student Welfare and Support Services (SWSS) provides a range of specialist welfare services to all students at the University. This includes counselling (one-to-one and group sessions), support for disabled students, support for students who have experienced sexual violence, and mediation. Provision is currently available to all students online (by video, chat or email) and by telephone.

Information about support available during the vacation can be found here.

Rent for College accommodation 

You will not have been charged rent by the College if you did not return during Hilary term. The same policy applies in Trinity term. For those returning to college accommodation in the coming weeks, rent will be chargeable from the date that you return until the end-date of your lease. 

Access to the College site

Students not resident in College accommodation are welcome to access the College site for the following purposes: 

•    to collect post from the Porters’ Lodge;
•    to borrow books from the College Library (10.30am-11.30am daily); 
•    to study in the College Library (11.30am-7am daily);
•    to eat in the Dining Hall or to collect take-away food from the Dining Hall; and
•    to access the JCR, MCR, College Bar and other facilities. 

Students may not bring or invite any visitors onto the College site (including the Annexes) until further notice. This policy will be reviewed regularly during the remainder of term.

All College buildings, including the Porters’ Lodge, are subject to the University face coverings policy. All members of College are expected to wear a face covering in all indoor shared space, even when socially distant from others, unless exempt from doing under the wording of the policy, and to hand-sanitise on entry to the site and frequently thereafter.

Library provision: access to resources

The College Library is open to all students who are based in Oxford between 10.30am and 11.30am for browsing/borrowing books only. 

More information about the Library is available on the main Library webpage.

College Library: study space

The Library is available from 11.30am – 7am each day for private study for all students who are based in Oxford. 

There are 24 seats (plus four in the Law Library). Students can book seats via the Porters’ Lodge. For more information, please see the email from the College Registrar on 20 April 2021. Students with SSPs requiring specific bookings should contact the College Registrar. 

Other important notes:
•    You should wear a face covering and hand-sanitise on arrival.
•    The chairs should not be moved, and you need to wipe down hard surfaces when you arrive and when you leave.
•    Your belongings should not be left in the Library.
•    If someone needs to access the books on shelves near where you are sitting, you’ll need to vacate your seat briefly and make space for them to get the books they need.

More information about the Library is available on the main Library webpage.

Eating arrangements: Dining Hall

Any students in Oxford, whether resident in College or not, are welcome to book to eat in College. From Monday 17 May, groups of up to six students (regardless of Household membership) can sit together in Hall, with social distancing in place between groups. For track-and-trace we will need to keep track of who sits with who. You can continue to sit alone or only with members of your Household or to take away food.

The following meals will be available: 

•    8am-9am on weekdays: continental breakfast
•    12noon-2pm on weekdays: lunch
•    6pm-7.30pm on Mondays, Wednesdays and Fridays: dinner
•    11am-1pm on weekends: brunch

Key points to note: 
•    Hand sanitiser stations remain in place and should be used prior to entering the Hall. 
•    You must wear a face covering on the stairs and on the way through the servery. Only remove your face covering when you are seated in the Hall with your food. 
•    You must follow the one-way system and comply with direction from the Hall staff about where to sit. Perspex screens will continue to be used to separate different groups of diners.
•    No pre-payment is required, payment will be cashless at the till as usual. 

If you don’t want to eat in Hall, take-away is available at all mealtimes. 

Formal Halls will take place in weeks 6 and 7 (Tuesday 1 June, Thursday 3 June, Tuesday 8 June, Thursday 10 June). Students will be seated in groups of six with social distancing between groups. To enable as many students as possible to attend a Formal Hall this term, please book onto only one of these dates.

Gatherings 

We appreciate that social distancing requirements and Government limits concerning the number of people who can gather for social events affect the way you can interact with other students and that this will be frustrating at times. However it is essential that we all work together to reduce the risk of infection spreading within the College community. Social activities within College are necessarily affected by social distancing requirements. 

A maximum of 30 people can gather outside in a public space.

Groups of up to six people, or two households, can gather together inside in communal spaces in College. Please be aware that the Government has introduced a £800 fine for those attending house parties, including in halls of residence, which will double for each repeat offence to a maximum level of £6,400. These fines apply to those who attend illegal indoor gatherings of more than 15 people from more than two Households.

Communal spaces in College

All College communal spaces are subject to the University face coverings policy. All members of College are expected to wear a face covering in all indoor shared space, even when socially distant from others, unless exempt from doing under the wording of the policy.

The JCR and MCR are each open for use by students, including students not resident in College accommodation, but students are expected to ensure that the maximum capacity of each venue is never exceeded. The JCR and MCR are open from 11am – 10pm each day. The opening time of 11am has been set in order to allow sufficient time for daily cleaning routines.

The ground floor space in the Hubert Perrodo Building is open to all students from 11am - 10pm each day.

All students may use the Latner and Warriner Rooms for quiet (individual) study between 7am - 10pm on weekdays and 8am - 10pm on weekends; those wishing to use these rooms must report to the Porters' Lodge before using them. If these rooms are both fully occupied, students can ask the Porters to use the Chavasse Rooms (if they are not in use by academic staff). 

The Gym and Music Room are available to those with permission in place to use those facilities. 

From week 4, the College Bar is open Tuesday to Saturday 6pm-10pm, using inside space as well as outside. A one-way system continues to be in operation and service is at tables only. The Bar will continue to be open only to those who have booked in advance.

LFD testing 

All students who are back in Oxford, and all staff who are working on site, are strongly encouraged to take part in symptom-free testing twice a week. This is an important way of helping to keep everyone COVID-safe, and ensuring that we don’t have to reintroduce further restrictions on college life this term.

Students and staff are able to pick up boxes of seven Lateral Flow Device (LFD) tests (free) from the Lodge, as part of the University’s new ‘LFD Collect’ scheme.

By picking up a set of seven tests from the LFD Collect service, you are agreeing to use all of the tests yourself and also to report all your results (negative, positive or void) to both the Early Alert Service (EAS) and the NHS – every time you take an LFD test, as soon as possible after you get the result. You will also receive a personalised ‘quick reporting link’ from the EAS via email and SMS, which enables you to report your result to the University without logging in with your SSO.

We appreciate that reporting twice will take more time – but the University does not receive results from the NHS, and the information is needed to contain outbreaks. The EAS results reporting form is very simple and quick to complete.

We ask that you now please report all your self-testing LFD results (regardless of whether you obtained the LFD tests via LFD Collect or not) to both the EAS and the NHS. If you use the University’s assisted testing centres, you do not need to do this.

Living arrangements 

Each student living in College accommodation will continue to be allocated to a ‘Household’. A Household is a group of people living in close proximity and sharing bathroom and/or kitchen facilities. A Household is a way to control the risk of infection if someone contracts covid-19. It means that you will share close proximity with a limited number of people, and that measures can be put in place to alert you if someone in your Household tests positive for covid-19. You do not have to socially distance from people in your Household, but you are expected to maintain a social distance from all individuals not in your Household

You should not enter areas of the College allocated to any Household other than your own unless specifically invited by a member of that Household. You may invite members of one other Household into your Household area. In order to stay within the law (which prohibits interactions of more than two Household groups inside unless the total group size is no more than six) you should liaise with other members of your Household to prevent visitors from multiple other Households being present in your Household simultaneously. We will continue to keep this policy under review as term progresses. 

Students resident in the annexes who wish to nominate themselves to be a ‘household of 1’ (and agree thereby not to use communal facilities including the annexe kitchens) can do so by notifying accommodation@spc.ox.ac.uk.

Where Households have shared bathrooms or kitchens, these will be clearly labelled indicating to which Household they are allocated. You must not use facilities allocated to any Household except your own. You must clean shared facilities yourself – using the cleaning materials provided – every time you use them. 

Cleaning arrangements  

Scouts clean student bedrooms once a week. Scouts will liaise directly with students to arrange a convenient day and time during which the student should vacate the room to allow the scout to clean it. En-suite bathrooms will be cleaned weekly. 

Scouts will continue to collect and remove rubbish, so students are asked to place their bin outside their door when they want their rubbish removed. Scouts will continue to clean shared facilities and touch points daily. 

Students are expected to use the cleaning materials which have been left in the corridors and shared facilities specifically for their use whenever necessary. 

Eating arrangements: kitchens

Students who are members of a Household with an allocated kitchen should use only that kitchen. 

The JCR Kitchen is available for use only by students resident on the main site who don’t have an allocated kitchen for their Household (and by any students in the Annexes in one-person households with no access to Annexe kitchens). It will be open from 11am – 10pm each day. The JCR Kitchen can accommodate a maximum of six users at a time. Given that a number of students from different Households will be using the kitchen during each day, it will be cleaned daily by the Scouts and each user must also hand sanitise before entry and thoroughly wipe down all areas used with the cleaning materials provided. 

In all kitchens, including the JCR and MCR Kitchens, the Scouts do not wash up crockery or cooking implements; this remains your responsibility. You must wash up items used to prepare each meal immediately after use and not leave dirty items in the kitchen. Scouts may remove dirty items from kitchens if left unattended. 

How will I be supported if I have to self-isolate?

Those self-isolating after arriving from abroad will be provided with detailed instructions by email.

If you have covid-19 symptoms, you should follow the guidance about self-isolating and booking a test via the Early Alert Service (EAS)

Contact the Lodge immediately to report that you are self-isolating. You can also contact Eleanor Tingle, Dean for Welfare, directly on 07732 682165 or eleanor.tingle@spc.ox.ac.uk, or Catherine Barnes, Domestic Operations Manager on domesticops@spc.ox.ac.uk or 07425 887925. 

Please ensure you have 48 hours worth of food supplies in your room in case you need to self-isolate.