Flowers in Linton Quad

Trinity term 2021

This page provides information about how College life in Trinity 2021 will be affected by arrangements to keep students and staff in the context of covid-19. 

Page last updated 28 April 2021

If you think you might have covid-19, please read the guidance here. The same page also includes information about the number of cases within the College community and the number of households and individuals self-isolating. 

Further information about various aspects of College life can be found below. The three sections of this page include information that is relevant for: 
-    All students (whether in Oxford or elsewhere);
-    Students resident in Oxford (including those in College accommodation); and 
-    Students resident in College accommodation only.

You should read all sections of the page which apply to you – students who are (or who will shortly be) resident in College accommodation need to read all three sections.

The key rules which students need to observe in relation to covid restrictions can be found here

Returning to Oxford 

Research students are permitted to return to Oxford. 

Postgraduate taught students and undergraduate students - please see the email sent by the College Registrar on 1 March 2021 which contains detailed information about when/whether you should currently be planning to return to Oxford. Students on non-practical courses without a confirmed date for a return to in-person teaching should not return to College accommodation without seeking permission from College. Students given permission to return to College accommodation during Hilary term do not need to ask again, but you do need to ensure College is aware of your planned return date in advance. Please contact the College Registrar with any queries about whether you are permitted to return, while practical queries should be directed to accommodation@spc.ox.ac.uk

You must not return to Oxford if you have symptoms of covid-19 or are self-isolating. If you think you might have symptoms, you should get a test locally where you are. You must not travel until you are sure you are not positive. 

If you are returning to Oxford from abroad you will need to self-isolate for 10 days on arrival in the UK and fulfil all other government requirements about testing. You must notify accommodation@spc.ox.ac.uk in advance of your return that you need to quarantine. You should review the information about self-isolation in College here. You may be able to reduce the time you need to self-isolate for via the Government’s Test to Release scheme; this will involve you arranging and paying for an additional private test. You cannot use the LFD tests available from College for this purpose, a specific and different test is required.

Contact details

It is important to keep your personal details up-to-date on Student Self-Service. This is particularly important if you are taking online exams, so that the University knows which time zone you are in, and your expected local start time.

All students are asked to check that their current term-time address, mobile phone number and emergency contact details are correct in Student Self-Service by clicking on ‘My Student Record’ and then ‘My contact information’. 

When do my academic commitments start?

Regardless of whether you are in Oxford or not, if you are an undergraduate student, you will be scheduled to take College Collections (start of term exams) on Thursday 22 and/or Friday 23 April. You must ensure you can take these at the times allocated to you, whether you are in Oxford or elsewhere. The draft timetable for Collections is available on the College Intranet. If there are particular reasons why it would be difficult for you to take your Collections as scheduled, you should liaise with your Organising Tutor(s) as soon as possible.

Teaching and Learning

You can find information about the University’s overall approach to teaching and learning in the context of Covid-19 here

The Skills for Remote Study site on Canvas provides advice and information to help you make the most of online lectures and tutorials, prepare for and undertake remote assessments, and study more productively. You can also read some quick tips about remote study on the Oxford Students website

For students on courses with permission to return for in-person teaching in departments/faculties, some or all of your college teaching may also be able to take place in person in the early weeks of term, depending on both tutor and student preferences. Otherwise, college teaching (tutorials and classes) will be online (rather than in person). 

Academic support and examination preparation

All students with examinations in Trinity term are urged to review the material on the University’s Trinity term exams webpage. Please contact the College Registrar if you have questions about your examination arrangements. 

The College will be running a number of talks for students at the start of Trinity term on topics including developing resilience, dealing with uncertainty and change, revision strategies as well as information sessions about how to prepare for online examinations and what to do if things go wrong in examinations. Information about these has been circulated to students by email. 

Library provision: access to resources

The College Library (like other Oxford libraries) is at present doing its best to support college members while services continue to be restricted by measures taken in response to the Covid-19 epidemic.

Where an electronic version of a particular text is available to the University, this is the quickest and most efficient method of proceeding. In other cases, we are operating postal loans and scanning services (but remember that copyright restrictions mean that only one chapter / 10% of any items in copyright can be copied for purposes of private study).

More information about the Library and a list of remote resources is available on the main Library webpage.  See also the email sent to all students from the College Librarian on 8 January 2021.

Welfare

The College’s Welfare team is available to support students. Support is currently available online.

The University’s Student Welfare and Support Services (SWSS) provides a range of specialist welfare services to all students at the University. This includes counselling (one-to-one and group sessions), support for disabled students, support for students who have experienced sexual violence, and mediation. Provision is currently available to all students online (by video, chat or email) and by telephone.

Information about support available during the vacation can be found here.

Rent for College accommodation 

You will not have been charged rent by the College if you did not return during Hilary term. The same policy applies in Trinity term. For those returning to college accommodation in the coming weeks, rent will be chargeable from the date that you return until the end-date of your lease. 

Access to the College site

Students not resident in College accommodation are welcome to access the College site for the following purposes: 

•    to collect post from the Porters’ Lodge;
•    to borrow books from the College Library (10.30am-11.30am daily); 
•    to study in the College Library (11.30am-7am daily);
•    to eat in the Dining Hall or to collect take-away food from the Dining Hall;
•    to access the JCR and MCR; and 
•    to meet with other students as long as UK Government requirements are adhered to at all times*. 

* Currently, no mixing of households indoors is permitted. You are permitted to gather in groups of up to 6 or two households outdoors. 

Students may not bring or invite any visitors onto the College site (including the Annexes) until further notice. 

All College buildings, including the Porters’ Lodge, are subject to the University face coverings policy. All members of College are expected to wear a face covering in all indoor shared space, even when 2m or more from others, unless exempt from doing under the wording of the policy, and to hand-sanitise on entry to the site and frequently thereafter.

Library provision: access to resources

The College Library is open to all students who are based in Oxford between 10.30am and 11.30am for browsing/borrowing books only. 

More information about the Library is available on the main Library webpage.

College Library: study space

The Library is available from 11.30am – 7am each day for private study for all students who are based in Oxford. 

There are 24 seats (plus four in the Law Library). Students can book seats via the Porters’ Lodge. For more information, please see the email from the College Registrar on 20 April 2021. Students with SSPs requiring specific bookings should contact the College Registrar. 

Other important notes:
•    You should wear a face covering and hand-sanitise on arrival.
•    The chairs should not be moved, and you need to wipe down hard surfaces when you arrive and when you leave.
•    Your belongings should not be left in the Library.
•    If someone needs to access the books on shelves near where you are sitting, you’ll need to vacate your seat briefly and make space for them to get the books they need.

More information about the Library is available on the main Library webpage.

Eating arrangements: Dining Hall

Any students in Oxford, whether resident in College or not, are welcome to book to eat in College. 

The following meals will be available: 

•    8am-9am on weekdays: continental breakfast
•    12noon-2pm on weekdays: lunch
•    6pm-7.30pm on Mondays, Wednesdays and Fridays: dinner
•    11am-1pm on weekends: brunch

Key points to note: 

•    Please eat at the same time as other members of your household if possible. 
•    You must observe 2m social distancing with everybody who is not in your household, both in the queue and in Hall itself. 
•    Hand sanitiser stations remain in place and should be used prior to entering the Hall. 
•    You must wear a face covering on the stairs and on the way through the servery. Only remove your face covering when you are seated in the Hall with your food. 
•    You must follow the one-way system and comply with direction from the Hall staff about where to sit. Perspex screens will continue to be used to separate different households. 
•    No pre-payment is required, payment will be cashless at the till as usual. 

If you don’t want to eat in Hall, take-away is available at all mealtimes. 

Further details will be circulated by the Catering Manager and posted on the Dining Hall webpage

Social Life

We appreciate that social distancing requirements and Government limits concerning the number of people who can gather for social events affect the way you can interact with other students and that this will be frustrating at times. However it is essential that we all work together to reduce the risk of infection spreading within the College community.

Social activities within College are necessarily affected by social distancing requirements. Students who do not abide by the social distancing requirements (including holding mixed household gatherings indoors) will be subject to decanal action. Currently, no mixing of households indoors is permitted. You are permitted to gather in groups of up to 6 or two households outdoors. 

The JCR and MCR* are each open for use by students, including students not resident in College accommodation, but students are expected to ensure that there is no household mixing, that the maximum capacity of each venue is never exceeded and the University face covering policy applies in all inside spaces. The JCR and MCR are open from 11am – 10pm each day. The opening time of 11am has been set in order to allow sufficient time for daily cleaning routines.

* During Hilary term, the MCR kitchen was available to undergraduates resident on the main site but from the start of week 0 of Trinity term the MCR (and MCR Kitchen) will revert to being reserved for MCR members only. 

Other facilities

The ground floor space in the Hubert Perrodo Building is open to all students from 11am - 10pm each day.

All students may use the Latner and Warriner Rooms for quiet (individual) study between 7am - 10pm on weekdays and 8am - 10pm on weekends; those wishing to use these rooms must report to the Porters' Lodge before using them. If these rooms are both fully occupied, students can ask the Porters to use the Chavasse Rooms (if they are not in use by academic staff). 

The Gym and Music Room are available to those with permission in place to use those facilities. 

LFD testing 

All students returning to Oxford in the coming days are strongly advised to take part in the LFD testing programme. You should take the first test as soon as possible, followed by the second test three days later. You can collect a testing kit from the Porters’ Lodge. 

Regular asymptomatic testing will be in place during Trinity term for students as well as for staff working on site. You can access these tests via designated testing sites located across Oxford. Further details are available here

Living arrangements 

Each student living in College accommodation will continue to be allocated to a ‘Household’. A Household is a group of people living in close proximity and sharing bathroom and/or kitchen facilities. 

A Household is a way to control the risk of infection if someone contracts covid-19. It means that you will only share close proximity with a limited number of people, and that measures can be put in place to alert you if someone in your Household tests positive for covid-19. You do not have to socially distance from people in your Household, but you are expected to maintain a social distance of 2m from all individuals not in your Household

Students resident in the annexes who wish to nominate themselves to be a ‘household of 1’ (and agree thereby not to use communal facilities including the annexe kitchens) can do so by notifying accommodation@spc.ox.ac.uk.

Where Households have shared bathrooms or kitchens, these will be clearly labelled indicating to which Household they are allocated. You must not use facilities allocated to any Household except your own. You must clean shared facilities yourself – using the cleaning materials provided – every time you use them. 

Cleaning arrangements  

From 12 April, Scouts will resume cleaning student bedrooms once a week. Scouts will liaise directly with students to arrange a convenient day and time during which the student should vacate the room to allow the scout to clean it. En-suite bathrooms will be cleaned weekly. 

Scouts will continue to collect and remove rubbish, so students are asked to place their bin outside their door when they want their rubbish removed. Scouts will continue to clean shared facilities and touch points daily. 

Students are expected to use the cleaning materials which have been left in the corridors and shared facilities specifically for their use whenever necessary. 

Eating arrangements: kitchens

Students who are members of a Household with an allocated kitchen should use only that kitchen. 

The JCR Kitchen is available for use only by students resident on the main site who don’t have an allocated kitchen for their Household (and by any students in the Annexes in one-person households with no access to Annexe kitchens). It will be open from 11am – 10pm each day. The JCR Kitchen can accommodate a maximum of 3 users at a time, but only if those users are from the same Household. Given that a number of students from different Households will be using the kitchen during each day, it will be cleaned daily by the Scouts and each user must also hand sanitise before entry and thoroughly wipe down all areas used with the cleaning materials provided. 

From the start of week 0 of Trinity term, the MCR Kitchen is no longer available to undergraduate students resident on the main site. This is because the MCR is reverting to being space reserved for MCR members. 

In all kitchens, including the JCR and MCR Kitchens, the Scouts do not wash up crockery or cooking implements; this remains your responsibility. You must wash up items used to prepare each meal immediately after use and not leave dirty items in the kitchen. Scouts may remove dirty items from kitchens if left unattended. 

How will I be supported if I have to self-isolate?

Those self-isolating after arriving from abroad will be provided with detailed instructions by email.

If you have covid-19 symptoms, you should follow the guidance about self-isolating and booking a test via the Early Alert Service (EAS)

Contact the Lodge immediately to report that you are self-isolating. You can also contact Eleanor Tingle, Dean for Welfare, directly on 07732 682165 or eleanor.tingle@spc.ox.ac.uk, or Catherine Barnes, Domestic Operations Manager on domesticops@spc.ox.ac.uk or 07425 887925. 

Please ensure you have 48 hours worth of food supplies in your room in case you need to self-isolate.