A student sitting in her room smiling

Information for New Students

This section of our website provides information for students who are joining St Peter's in October 2020, as well as various forms that will need to be completed and returned to the college.

Page last updated 10 September 2020

This page contains information that is relevant to all students, followed by separate pages for Undergraduate Students, Graduate Students, and Visiting Students. Please make sure you read all the information on this page, as well as the information on the page relevant to your particular status and the information on the Arriving in Oxford page.

If you have any problems accessing the information on this page please contact college.office@spc.ox.ac.uk and we will be able to supply a copy by email or post.

The College’s 2020-21 Student Administrative Handbook is available here. Please read this as it contains lots of useful information about accommodation, food and other services. Some arrangements set out in the Handbook will be impacted by Covid-19 and information about this is available here.

What equipment you will need

Given that lectures will take place online, as may some of your tutorials and classes, please review the University’s guidance about IT equipment that will help you access online provision as effectively as possible.

Computers and printers are available for students' use in the Library. There is a charge for all printing (billed via battels in arrears). All College rooms have internet access through the University network. The College's IT Office (it-help@spc.ox.ac.uk) can advise on queries relating to computing facilities in the College.

Accessing email, WiFi and other services

Once you have returned your University Card Form and it has been processed, your Oxford Single Sign-On (SSO) account will be created. You will receive an email with instructions on how to activate this direct to the email address held by the University (usually the address you provided in your application, unless you have updated it subsequently). 

Once your SSO (which will be in the format spetXXXX) is active you should do the following: 

Make sure to do both of these before you come to Oxford, so that when you arrive in Oxford you can connect to the eduroam WiFi network. You will need to enter your SSO followed by @OX.AC.UK (e.g. spet7890@OX.AC.UK) and enter your Remote Access (WiFi) password. The alternative WiFi network SPC uses the same credentials.

Information on the services available, your Oxford email account, and how to set up your IT access, is available on the University’s Welcome to IT web pages. These pages contain simple step-by-step information to help you access Oxford’s IT provision.

Once you have your Single Sign-On (SSO) you should also complete the University’s online enrolment forms in Student Self Service

You need to register in order to attend your programme of study, release your loan from the UK Student Loans Company/sponsor/awarding body, print an enrolment certificate, be eligible to take examinations and access your results. 

Your status as a member of the University is not confirmed until your registration has been confirmed by the St Peter’s College Office team when you which usually takes place in Week 0 of term, once you have collected your University Card and showed the team your identification documents (see below).

International students requiring a Tier 4 visa should read the detailed guidance about Tier 4 (General) Student visas carefully.

The date you can arrive in the UK will be the 'valid from' date on your visa. This will usually be seven days before the ‘intended date of travel’ you put on your visa application but cannot be earlier than one month before your course starts. You should not attempt to enter the UK before your travel visa is valid.

Once you are in the UK, you will need to collect your BRP promptly. Arrangements for those who need to self-isolate on arrival are being worked out at the moment and more detail will be provided when it is available.

If you have arranged for your BRP to be collected from the College, you will need to bring your passport with your 30 day Tier 4 travel visa and (if possible) the explanatory letter you received with the outcome of your visa application. Further information about the collection of BRPs can be found in a Frequently Asked Questions document located on the University's guidance page.

If you are required by your visa conditions to register with the police, it is an offence not to do so. Full information about who has to register with the police and how to do so can be found here.

You will need to collect your University Card soon after you arrive in Oxford, because it is a key form of identification within the College and the University. It acts as a key to buildings on the College site. The College Office will run regular sessions in which you can collect your University Card.

UK and EU students

Please ensure you bring your passport or driving licence (or other photographic ID) with you when you come to Oxford. The College Office team will need to see a form of ID when issuing you with your University Card.

Overseas students

Due to UK Visas and Immigration requirements we will need to see your passport and your BRP card (if you are not collecting it from the College) when you come to collect your University Card from the College Office. We may need to retain these for a few hours in order to make scanned copies.

All students are required to register with a doctor in Oxford. We recommend that you register with the practice of Dr Leaver & Partners, who are the College Doctors for St Peter’s students. The practice is located at the Jericho Health Centre, New Radcliffe House, Walton Street (opposite the Phoenix Picturehouse cinema), 10-15 minutes’ walk from the College; tel. +44 (0)1865 311234.

To register with the College Doctors, go to http://www.campusdoctor.co.uk/oxford/ and follow the instructions. You are asked to complete your registration by 8 September 2020.

Overseas (non-EU) students are advised to consult the University's guidance page for further information about access to UK health services. For anyone coming to the UK for more than 6 months an Immigration Health Surcharge (IHS) is paid as part of a Tier 4 visa application. The IHS must be paid even if you have your own private medical insurance and do not intend to use the NHS.

Students living in College-managed accommodation are automatically covered by a Room Contents group insurance scheme provided by Endsleigh Insurance. The annual premium is paid by the College.  
The main items covered are (subject to an excess payment):

  • Personal possessions in your room up to £10,000 against theft, fire and flood
  • Computer Equipment (e.g Desktops and Laptops) in your room up to £2,000
  • Musical Instruments up to £600 in your room
  • Visual & audio equipment such as televisions and CD or DVD players up to £1,000 in your room
  • Mobile phones (forced entry only) up to £1,000 in your room
  • Bike theft from College or University premises where the bike has been stored securely up to £250

Restrictions, limits and conditions apply. 

The College’s Policy number is HH1071. You can download an insurance certificate here.

The above group insurance scheme does not cover students living in private accommodation, who are therefore strongly advised to arrange their own cover.

Please make a note in your diary now that there will be a Formal Welcome to the University from the Vice-Chancellor on Saturday 17 October (end of Week 1). The Vice-Chancellor’s welcome will take place online but we expect to hold in-person events in College, including the formal signing of the College Register and individual and group photos the same day. 

The Formal Welcome replaces the usual matriculation ceremony; new students will be matriculated in absentia during Week 0 of Michaelmas term 2020. 

If photos are taking place that day (details to be confirmed when available), then you will need to dress in Sub Fusc for these. 

Sub Fusc: the dress code for Matriculation Ceremony and University Examinations

You should wear a gown, a mortar board or soft-cap, and your preferred items from the following list:

1. One of:

  • Dark suit with dark socks
  • Dark skirt with black tights or stockings
  • Dark trousers with dark socks

2. Dark coat if required
3. Black Shoes
4. Plain white collared shirt or blouse
5. White bow tie, black bow tie, black full length tie, or black ribbon.  

Undergraduates and Visiting Students should obtain a ‘commoners gown’. Graduate Students should obtain an ‘advanced student gown’ (also known as a ‘graduate gown’). For further information about sub fusc and gowns see: www.ox.ac.uk/students/academic/dress.

Gowns and mortar boards can be purchased or hired from various academic outfitters in Oxford including Shepherd and Woodward, Walters of Oxford, and The Varsity Shop.